Proposal · Student and Driver Management Platform
SafarDesk: a school transport management system for a student transport company in Kuwait
Take the 58-second tour
At a glance
- Vehicles
- 60
- Staff
- 60
- Students
- 700
- Total price
- INR 2,50,000
- Delivery
- Within 4 weeks
- Maintenance and hosting
- From month 4: INR 2,000 to 4,000 a month, or less, depending on usage
In short
Total cost: INR 2,50,000, including the first 3 months of server charges. Time: the whole system within 4 weeks, and a first draft within 4 to 7 days of starting.
Annual maintenance: from month 4, INR 2,000 to 4,000 a month, or less, depending on usage. That is INR 24,000 to 48,000 a year. Hosting fees: included in the maintenance, with no separate hosting bill. Only the domain is extra, about INR 1,000 to 2,000 a year.
What you get: SafarDesk, one cloud system for all seven of your needs, from student registration to accounts. It works on a phone, as an app that installs from the browser, and on a desktop computer, from anywhere. “Safar” means a journey in Arabic and Urdu. SafarDesk is a working name, and we can put your company's name on it.
Who builds it: SafarDesk is a ready product on the Xale platform (reported by our team): students, fees, trips, drivers, payroll and accounts configured on the same workspaces, roles, automations and AI that run Xale CRM, by the team that built Xale CRM and the ERP that runs ReelsBuddy, our own video production company. The platform runs today, which is why SafarDesk's own parts can be configured and added for your company within 4 weeks. No transport company runs it yet. For ZAJEL, a courier in Dubai, we designed its app and customs portal and supported their development. You can read about each one below.
What you asked for, and what you get
Each of your 7 needs, in your words, and the part of SafarDesk that does it.
You asked for
Student registration and account management
You get
Students and accounts
- Each student registered with a unique student ID, like STU-24017
- The home address in Kuwait's format: area, block and street
- School, class timings, route, bus and pickup point for every student
- A fee account for each student: billed, paid and still due
- A login for each student, with the student ID and a password
You asked for
Monthly fee collection and outstanding payment tracking
You get
Fees and dues
- Monthly fees for every student, set by your own fee rules
- Payments by cash, cheque or bank transfer, each with a receipt
- Who has paid this month, and who still owes
- Unpaid fees by student, and by how many months late
- Fee reminders, ready to print
You asked for
Daily class and attendance management
You get
Daily trips and attendance
- Morning and afternoon trips on every route, Sunday to Thursday
- Pickup and drop times that follow each school's class timings
- Each student marked picked up or absent, on the driver's phone
- Today's attendance on the office dashboard, as the buses run
- Daily and monthly attendance reports
You asked for
Vehicle and driver management
You get
Vehicles and drivers
- Every vehicle with its seats, route and service dates
- Drivers and bus attendants by staff ID, with licence details
- The driver and attendant on every trip, on record
- Alerts before a service is due, or a driving licence or insurance runs out
You asked for
Employee salary and payroll management
You get
Salaries and payroll
- Every staff member by role and staff ID: drivers, attendants and office
- Basic pay, allowances and deductions, such as advances and unpaid leave
- Monthly payroll to check and approve
- A payslip for every staff member
You asked for
Vehicle expenses, fuel and maintenance records
You get
Fuel, expenses and maintenance
- Fuel for each bus: litres, cost and the odometer reading
- Service and repair records, with the next service date
- Other costs, such as tyres, cleaning, insurance and permits
- What each vehicle costs to run, every month
You asked for
Complete accounting and financial reports
You get
Accounts and reports
- Every income and expense in one place, with cash and bank balances
- Profit and loss for every month, and for the year
- Profit by route, so you can see which routes earn more
- Every report ready to download as Excel or PDF
Who logs in, and what they see
Owner or admin
Logs in with
Staff ID and a password, on desktop or phone
Sees
- Everything
- The live dashboard
- All reports
- Alerts and renewals
- Who sees what
Accounts
Logs in with
Staff ID and a password, on desktop
Sees
- Fees and payments
- Receipts
- Payroll and payslips
- Expenses
- Accounts and reports
Transport manager
Logs in with
Staff ID and a password, on desktop or phone
Sees
- Routes and trips
- Attendance
- Vehicles and service dates
- Fuel and repairs
- Drivers and attendants
Driver
Logs in with
Staff ID, like DRV-012, and a password, on the phone app
Sees
- Today's route, stop by stop
- Picked up or absent, per student
- Odometer and fuel
Student or parent
Logs in with
Student ID, like STU-24017, and a password, on the phone app
Sees
- Bus, route and pickup time
- Driver and attendant
- Attendance
- Fees: paid or due
Sample screens
Tap through what each person sees.What each person sees, screen by screen. Every screen uses made-up data.
Dashboard
Thursday, 8 October 2026. Here is your fleet today.
Fees collected by week
Last 8 weeks, in KWD
Today's trips
Attendance today
Thu, 8 Oct 2026, 700 students
- Present662
- Absent26
- On leave12
Alerts
- Bus 14: service overdueDue on 28 Sep, now 10 days late
- Bus 09: service dueBook it before 21 Oct
- DRV-025: licence renewalDriving licence ends on 19 Oct
Dashboard
Thursday, 8 October 2026. Here is your fleet today.
Fees collected by week
Last 8 weeks, in KWD
Today's trips
Attendance today
Thu, 8 Oct 2026, 700 students
- Present662
- Absent26
- On leave12
Alerts
- Bus 14: service overdueDue on 28 Sep, now 10 days late
- Bus 09: service dueBook it before 21 Oct
- DRV-025: licence renewalDriving licence ends on 19 Oct
Sign in
Use the student ID and password from your transport office.
Forgot your password? Ask your transport office.
- September 2026Paid 3 Sep, bank transferPaid
- October 2026Due by 10 OctDue
- November 2026From 1 NovNot yet
Students
700 students on 50 routes
8 of 46 students in Salmiya
Sorted by student ID
| Student ID | Address | Route | Bus | Pickup | Drop | This month | Fees |
|---|---|---|---|---|---|---|---|
| STU-24017 | Block 4, Street 12, Salmiya | R-04 Salmiya North | Bus 07 | 6:20 am | 2:05 pm | 5 of 6 days | Due |
| STU-24033 | Block 4, Street 18, Salmiya | R-04 Salmiya North | Bus 07 | 6:22 am | 2:07 pm | 6 of 6 days | Paid |
| STU-24051 | Block 10, Street 3, Salmiya | R-04 Salmiya North | Bus 07 | 6:28 am | 2:12 pm | 5 of 6 days | Paid |
| STU-24068 | Block 12, Street 7, Salmiya | R-05 Salmiya South | Bus 11 | 6:15 am | 2:00 pm | 6 of 6 days | Paid |
| STU-24102 | Block 2, Street 21, Salmiya | R-05 Salmiya South | Bus 11 | 6:24 am | 2:10 pm | 4 of 6 days | Due |
| STU-25004 | Block 6, Street 15, Salmiya | R-04 Salmiya North | Bus 07 | 6:31 am | 2:15 pm | 6 of 6 days | Paid |
| STU-25019 | Block 9, Street 4, Salmiya | R-05 Salmiya South | Bus 11 | 6:35 am | 2:18 pm | 6 of 6 days | Paid |
| STU-25026 | Block 11, Street 9, Salmiya | R-05 Salmiya South | Bus 11 | 6:38 am | 2:20 pm | 5 of 6 days | Due |
- Block 4, Street 126:20STU-24017Picked up
- Block 4, Street 186:22STU-24033Picked upSTU-24034Absent
- Block 5, Street 26:25STU-24040Tap to mark
- Block 10, Street 36:28STU-24051Tap to mark
- Block 6, Street 156:31STU-25004Tap to markSTU-25005Tap to mark
Vehicles
60 buses: 50 on route, 3 in the workshop, 7 on standby
Fleet
Service dates and who drives each bus
| Bus | Seats | Driver | Route | Last service | Next service | Status |
|---|---|---|---|---|---|---|
| Bus 05 | 32 | DRV-003 | R-27 | 14 Aug | 14 Nov | On route |
| Bus 07 | 32 | DRV-012 | R-04 | 2 Sep | 2 Dec | On route |
| Bus 09 | 26 | DRV-025 | R-15 | 21 Jul | 21 Oct | Service due |
| Bus 11 | 45 | DRV-019 | R-05 | 9 Sep | 9 Dec | On route |
| Bus 14 | 32 | DRV-007 | R-09 | 28 Jun | 28 Sep | Service overdue |
| Bus 16 | 26 | DRV-014 | R-18 | 6 Oct | After repair | In the workshop |
| Bus 21 | 45 | DRV-031 | R-12 | 30 Aug | 30 Nov | On route |
| Bus 28 | 32 | DRV-040 | R-22 | 17 Sep | 17 Dec | On route |
Showing 8 of 60 buses
Fuel by bus
Litres by bus number, 1 to 8 October
Expenses this month
- Fuel1,268.400
- Maintenance412.750
- Tyres186.000
- Cleaning and other64.500
Fees
October 2026, 700 students
Monthly fee roll
Route R-04 and R-05, Salmiya
| Student ID | Route | Monthly fee | Sep | Oct | Paid on | Method |
|---|---|---|---|---|---|---|
| STU-24017 | R-04 | 30.000 | Paid | DuePaid | Not paid | |
| STU-24033 | R-04 | 30.000 | Paid | Paid | 4 Oct | Bank transfer |
| STU-24051 | R-04 | 30.000 | Paid | Paid | 5 Oct | Cash |
| STU-24068 | R-05 | 30.000 | Paid | Paid | 29 Sep | Cheque |
| STU-24102 | R-05 | 30.000 | Due | Due | Not paid | |
| STU-25004 | R-04 | 30.000 | Paid | Paid | 6 Oct | Cash |
| STU-25019 | R-05 | 30.000 | Paid | Paid | 1 Oct | Bank transfer |
Showing 7 of 92 students on these routes
Fees due
Who has months unpaid
- STU-24102Aug, Sep, Oct3 months90.000
- STU-23988Sep, Oct2 months70.000
- STU-24210Sep, Oct2 months60.000
- STU-24017Oct1 month30.000
- STU-25026Oct1 month30.000
Payroll
October 2026, pay day 29 Oct
Staff pay
By role and staff ID
| Staff ID | Role | Basic | Allowances | Deductions | Net | Status |
|---|---|---|---|---|---|---|
| DRV-003 | Driver | 180.000 | 40.000 | 0.000 | 220.000 | Ready |
| DRV-007 | Driver | 180.000 | 40.000 | -15.000 | 205.000 | Ready |
| DRV-012 | Driver | 185.000 | 40.000 | 0.000 | 225.000 | Ready |
| DRV-025 | Driver | 180.000 | 40.000 | -30.000 | 190.000 | Check |
| ATT-008 | Bus attendant | 110.000 | 25.000 | 0.000 | 135.000 | Ready |
| ATT-011 | Bus attendant | 110.000 | 25.000 | -7.500 | 127.500 | Ready |
| OFF-003 | Accounts | 380.000 | 50.000 | 0.000 | 430.000 | Ready |
Showing 7 of 60 staff
Net pay by role
October, all 60 staff
- Drivers 5010,840.000
Average 216.800 each
- Bus attendants 4510.000
Average 127.500 each
- Office 62,042.500
Average 340.417 each
Reports
September 2026, month closed on 30 Sep
Profit by route
8 of 50 routes, highest first, KWD
Where the money went
Costs in September, KWD
- Salaries12,846.000
- Fuel4,912.300
- Maintenance and tyres1,284.750
- Insurance and permits640.000
- Office and other418.200
Fees not yet paid, by age
Today, all months: KWD 6,540.000
- This month5,520.000
- 1 month late780.000
- 2 months late240.000
A day with SafarDesk
- 6:00 amDrivers open SafarDesk on their phones and see today's route, stop by stop.
- 6:20 amAt each stop, the driver or bus attendant marks every student picked up or absent.
- 7:15 amBuses reach school. The owner's dashboard shows every trip, who travelled and who was absent.
- 9:00 amAccounts records fee payments by cash, cheque or bank transfer, and prints the receipts.
- 11:00 amThe transport manager checks fuel and repair costs, and sees which buses are due a service.
- 1:30 pmAfternoon trips start, and attendance is marked again at every stop.
- 4:00 pmThe office checks the day: trips, attendance, fees collected and fees still due.
- Month endPayroll is checked and approved, payslips are ready, and the month's profit and loss is one click away.
How it is built
A fast phone app, no app store needed
SafarDesk installs from the browser. On Android, open the link in Chrome, tap the menu, then Install. On iPhone, open it in Safari, tap Share, then Add to Home Screen. It opens like any other app and is built to be quick on an everyday phone.
A desktop web app for the office
The office works in any browser, on any computer, at work or at home. It is one system with one set of data, so the phones and the office always match.
Cloud hosting
SafarDesk runs on the Xale platform, hosted on Amazon Web Services (AWS) (reported by our team). Your workspace is kept apart from every other, and Xale's team helps inside your workspace when you ask for onboarding or support, as xale.in describes it. If your contract needs the hosting location in writing, ask and we get it from Xale.
Daily automatic backups
Your data is backed up to the cloud automatically every day, so it can be restored if something goes wrong.
Safe logins
Every connection is encrypted (HTTPS), as in online banking. Passwords are scrambled before they are stored, so no one can read them. Each person sees only what their role allows.
Your data is always yours
Everything in SafarDesk is customisable: fields, pipelines, roles, modules, automations and reports. Your data and your configuration are yours, exportable any time, in a workspace in your company's name.
Anything and everything can be customised
Every part of SafarDesk can be changed to fit the way your company works. Tell us how you work today, and we build SafarDesk around it.
- Screens and fields: add, remove or rename any of them
- Fee rules: by area, route or school, with your own discounts
- Routes, stops, trips and school timings
- Reports with the numbers you need, laid out your way
- Roles: who sees what, and who can change it
- Your company's name, logo and colours, with Arabic screens as an extra
We can build other software too
Based on your needs, we can build other software for your business: accounting, ERP, CRM, HR and payroll, booking or tracking apps, and websites.
Work we have done
A customs portal, an app and a new website for a Dubai courier
ZAJEL
ZAJEL is a courier in Dubai. We designed the portal its clients use for customs documents with Dubai Customs, and supported its development. We designed the ZAJEL app, where people book a delivery, track it and follow the rider live on a map, and supported its build. We also designed and built its new website.
ReelsBuddy, a Marketlube company
ReelsBuddy's ERP
ReelsBuddy is our own video production company. We built its whole ERP: leads and sales, a production board, accounts, HR and hiring, and reports. It is one web app made for phones, and it installs like an app. Staff roles and daily attendance are in it too. Its team also uses a private mobile app we built on the same system, as our team reports. It has sales, projects, HR, and accounts and auditing. That app is private, so we describe it here and do not show it.
Built by the team behind Marketlube
Xale CRM
Xale is a CRM for study abroad consultancies and academies, made by Xale Private Limited in Kozhikode. It runs as a web app and an Android app. Each staff role has its own follow-ups. Access is set by stage, branch and field. Students follow their applications in a portal, and every number in a report opens the leads behind it.
Skymark Education, study abroad consultancy
Skymark Education's CRM
Skymark Education is a study abroad consultancy with six offices across Kerala. Our team built a CRM for it (reported by our team). Building that for a large consultancy gave us the research, the product thinking and the automation know-how that later helped us build a bigger product, Xale. Skymark moved onto Xale in March 2026, as xale.in's story of the move tells it.
Timeline
- Step 1
Within 4 to 7 days
The first draft of SafarDesk: the main screens, working, for you to try and comment on.
- Step 2
Weeks 2 and 3
The full system: all seven parts, the phone app, the desktop web app and every role.
- Step 3
Week 4
One week of testing with your team. We fix anything you find.
- Step 4
Within 4 weeks
Delivery, and a walkthrough for your team.
Price
This price is valid until .
Total
INR 2,50,000
In total, including 3 months of server charges.
- 50% advance
- INR 1,25,000
- 50% on completion and testing approval
- INR 1,25,000
From month 4: INR 2,000 to 4,000 a month, or less, depending on usage.
This is the annual maintenance (INR 2,000 to 4,000 a month times 12, so INR 24,000 to 48,000 a year), and it includes the server and hosting.
Domain: extra, about INR 1,000 to 2,000 a year.
All prices are in Indian rupees (INR). We can invoice in KWD at the day's rate. One fee as priced here, or as a subscription, quoted on request.
Optional extras
KNET online fee payments
Parents pay the monthly fee online with their Kuwaiti bank card, through a payment gateway licensed by the Central Bank of Kuwait. Quoted separately.
SMS or WhatsApp alerts to parents
A message when a fee is due, or when a student is marked absent. Quoted separately.
Live bus location
The office and parents see the bus on a map, from the driver's phone, while the driver's app stays open during the trip. Quoted separately.
An Arabic interface
Every screen in Arabic, read from right to left. Quoted separately.
App Store and Play Store apps
SafarDesk in Apple's App Store and Google Play. A store app can also share the bus location with the phone's screen off. Quoted separately.
What is included
Included
- The phone app, which installs from the browser, and the desktop web app
- All seven parts, one for each of your needs
- Logins for every role, with student ID logins for students and parents
- Cloud hosting and server charges for the first 3 months
- Daily automatic cloud backups
- 1 week of testing with your team
- A walkthrough for your team at delivery
Not included
- The domain: about INR 1,000 to 2,000 a year for a .com address (a Kuwaiti .com.kw costs more, so we quote it separately)
- Maintenance from month 4: INR 2,000 to 4,000 a month, or less, depending on usage
- The five optional extras, each quoted separately
- Fees charged by payment gateways and SMS or WhatsApp providers, if you add those extras
- New features, and changes after approval, quoted separately
Terms
- Payment: 50% advance (INR 1,25,000) to start, and 50% (INR 1,25,000) on completion and testing approval.
- This proposal is valid for 30 days from 10 October 2026, until 9 November 2026.
- Changes asked for after approval are quoted separately.
- Your data and your configuration are always yours, in a workspace in your company's name, and you can export them at any time.
- From month 4, the monthly maintenance covers the server, hosting, daily backups, security updates and fixes. New features are quoted separately.
Questions you may have
Can parents pay the fees online?
Yes, with the KNET extra. KNET is Kuwait's own debit card network. We connect SafarDesk to a payment gateway licensed by the Central Bank of Kuwait, such as Tap Payments, MyFatoorah, UPayments or Hesabe. Parents then pay with their Kuwaiti bank card. The gateway charges its own small fee on each payment. Without the extra, your office records cash, cheque and bank transfer payments in SafarDesk.
Is SafarDesk available in Arabic?
The base system is in English. An Arabic interface, with every screen in Arabic and read from right to left, is an optional extra, quoted separately.
Does it work without internet?
SafarDesk is cloud software, so it needs an internet connection to save and share data. Normal mobile data is enough. The phone app is light and opens fast, even on a weak signal. If your drivers often lose signal on their routes, tell us. We can make attendance save on the phone and send it when the signal comes back.
Who owns the data, and where is it kept?
You do. Your data and your configuration are always yours, in a workspace in your company's name, and you can export your data to Excel at any time. It is kept on the Xale platform, hosted on Amazon Web Services (AWS) (reported by our team), with an automatic backup every day. Your workspace is kept apart from every other, and Xale's team helps inside your workspace when you ask for onboarding or support, as xale.in describes it. If your contract needs the hosting location in writing, ask and we get it from Xale. Everything in SafarDesk can be customised.
Will you train our team?
Yes. At delivery, we give your team a walkthrough, role by role: the owner, accounts, the transport manager and the drivers. The driver's and the parent's screens are kept simple, so they need very little training.
What support do we get?
We look after SafarDesk after delivery. From month 4, the monthly maintenance covers the server, hosting, daily backups, security updates and fixes. Reach us on WhatsApp, by phone or by email. Our office in Kozhikode is open Monday to Saturday, 9:30 am to 6:30 pm India time, which is 7:00 am to 4:00 pm in Kuwait.
What if we grow past 60 buses?
SafarDesk grows with you. More buses, staff and students are just more records: there is no limit of 60. The monthly maintenance depends on usage, as the price section says.
Can we change things later?
Yes. Anything in SafarDesk can be changed. Fixes are part of the maintenance. New features, or changes after you approve the plan, are quoted separately, and you see the price before we start.
Next steps
- Approve this proposal, on WhatsApp or by email.
- Pay the 50% advance: INR 1,25,000.
- Join a kick-off call. We confirm your routes, fee rules, roles and reports.
- See the first draft within 4 to 7 days.
Contact
Marketlube, 1414, 4th Floor, Phase 1, HiLITE Business Park, Kozhikode, Kerala 673014, IndiaPrepared by Althameem Ali, co-founder, Marketlube